How to Edit User Data on Admin Dashboards

Overview

This article is intended for System Administrators and Principals/School Admin to control which staff members count toward metrics of certain dashboard elements. Note that these settings do not adjust permission settings for individual users. Instead, these settings control which users' data appears or does not appear on certain widgets on your dashboard.

Review our articles on Navigating the District Dashboard and Navigating the Site-Level Admin Dashboard for a walkthrough of each dashboard component. 

Views vs. Completions

Content Views

Views capture which lessons, activities, and resources are viewed by users. Select this option for all educators expected to view content in Wayfinder. This user data is included on the following dashboard widgets:

  • Educator Lesson Views 
  • Educator Activity Views
  • Top Users
  • Usage by Workbook
  • Most Viewed

Content Completions

Completions capture which lessons, activities, and resources are marked as complete by users. Select this option for all educators expected to teach or use Wayfinder content. This user data is included on the following dashboard widgets:

  • Wayfinder Academy
  • Featured Content
  • Top Users

 

How to Edit User Data Settings

Below are step-by-step walkthroughs for System Admin and Principal/School Admin. Scroll down to the section that matches your role. To check your available roles, see How to Change Your Role.

Every user rostered in Wayfinder has an "enrollment," which is a unique combination of a role, term, and school. User data can be adjusted for all enrollments or for specific enrollments.

System Admin

Applying User Data to All Enrollments

  1. Navigate to the "System Admin" settings on the navigation bar
  2. Click on the "User Administration" tab
  3. Click on the dropdown in the column "User Data" to change settings
  4. Use the "content completions" and "content views" checkboxes to determine a user's contribution to dashboard elements (see breakdown above) 

  5. Changing data selections from this screen will change User Data for all a user's enrollments

  6. To save your changes, click on "Apply"

Applying User Data to a Single Enrollment

  1. Navigate to the "System Admin" settings on the navigation bar
  2. Click on the "User Administration" tab
  3. Click on the horizontal ellipses for a user
  4. Click on "Edit Enrollments"Screenshot 2025-02-28 at 12.13.05 PM.png
  5. Use the dropdown in the column "User Data" to change settings for a single enrollment

  6. Use the "content completions" and "content views" checkboxes to determine a user's contribution to dashboard elements 

  7. To edit a user's enrollments, see How to Invite Users + Edit Enrollments Manually

Principal or School Admin

  1. Navigate to the "User Directory" on the navigation bar (you may have to scroll down on the navigation bar to find this) 
  2. Click on the dropdown in the column "User Data" to change settings
  3. Check "Content Completions" and/or "Content Views" to add a user's data to these dashboard elements. Uncheck both if you would like this user NOT to be included in the dashboard elements mentioned above

  4. Changing data selections from this screen will change User Data for your school only.

  5. To save your changes, click on "Apply"

User Data Key

  • Views: Every enrollment is Content Views only

  • Completions: Every enrollment is Content Completions only

  • All: Every enrollment is Content View and Content Completions

  • Varies: Enrollments have different User Data selections

  • None: Every enrollment has nothing selected